Application and Organization Process
① January-February each year, CI/CC officially starts recruitment work after receiving the program plan and recruitment requirement from the Headquarters.
② February-March each year, CI/CC summaries the list of campers and chaperons, collect related materials, and preliminary review applicants according to the requirements of the Headquarters.
③ March-April each year, CI/CC send the list of applicants and related materials to the headquarters.
④ March-April each year, after getting the approval of the headquarters, CI/CC assists in applying visa, and signs acknowledgment with campers and chaperons.
⑤ April-May each year, CI/CC assists in purchasing international air tickets, informing the flight information to the Headquarters. At the same time, CI/CC needs to send a scan copy of the acknowledgment to the Headquarters.
⑥ June-July each year, CI/CC organizes training before the trip.
⑦ During the summer camp, CI/CC should maintain contact and communication with the headquarters, chaperons, campers and their parents.
⑧ After returning to America, CI/CC should collect the feedback and organize the program sharing meeting.
Lodging and Logistics
Where will the students stay while they are in China?
Students will stay in air‐conditioned, high school dormitories, with two students sharing a room, or in tourist hotels. The dormitory buildings have Internet access and some laundry facilities. All schools have qualified Chinese language teachers and staff to provide classes.
What type of food will be served to the students?
School cafeterias will provide a Western‐style breakfast and Chinese –style lunch and dinners. There will be some dishes to satisfy the special requirements for vegetarians. Please advise the host school of any allergies.
Is there Internet access and phones?
Host schools have computer rooms where students can use the Internet and send e‐mails. There are also phones with international access for calling home. Hanban will provide the name and telephone number of the contact person at each host school who can be reached 24 hours a day in case of emergencies.
Will students always be escorted?
Students will be accompanied by the working staff at the host school and their U.S. chaperones when taking part in group activities. Students will not be accompanied during free time in the school dorms unless they request it.
After dinner each day, what will the students do?
Students can do sports, use the Internet, or take a culture class. The dormitory building front door is closed at 10:00 p.m.
How are host families involved in the program?
Students may have an opportunity to visit a Chinese family during their visit. If so, they will get to spend the day with a host family and take part in all the family activities during their visit and may even have the opportunity to stay overnight at their house.
Do students need to bring gifts from for host families or Chinese students?
It is gracious for students to bring gifts from the U.S. as a token of their appreciation to host families and Chinese friends. Small souvenirs such as postcards, handicrafts or anything representing famous American tourist sites or their school or state would be appropriate. Chinese host families will also give gifts to any American student visiting their home.
Should students bring adapters for electronics?
Students should purchase an adapter if they wish to plug electronic items into Chinese outlets. China uses a standard of 220 volts instead of 110 volts which means some items may not work even with an outlet adapter.
Money, Medical, and Insurance Considerations
How much currency should be exchanged before departure?
You can purchase Chinese yuan, which is also known as Renminbi (Rmb) in advance of your departure, however, you can also exchange US dollars into yuan at the Bank of China currency exchange office at Beijing Capital International Airport and at all hotels. The host schools can also make arrangements for students to exchange money at local banks if necessary.
How much spending money should each student bring?
Hanban will cover all group meals and local transportation expenses in China, but students should bring enough money for their personal expenses and any purchases or gifts they want to buy. Usually $150 to $200 should be adequate for personal purchases. In China, most purchases need to be paid for in cash. Only large hotels and department stores will accept credit cards (VISA and MasterCard), so students should also bring cash , travelers checks, and/or an ATM card. Please note there may be extra service fees on credit card purchases or ATM withdrawals, so check with your bank before departure.
Should students purchase international travel insurance?
Students should purchase international medical and evacuation insurance for extra coverage in an emergency, such as an extended hospital stay or medical evacuation. Companies (such as On Call International and others) offer student medical evacuation plans for as little as $45. You should also contact your insurance company to be sure you understand your coverage and how it works. Be aware that in many countries the cost of medical services must be paid on site and will be reimbursed by the insurance company only after the paperwork has been processed.
If students get sick, what should they do?
Students should alert their chaperons if they feel ill. The host schools have clinic services and can also provide the address of local hospitals that can provide medical services to students who are extremely ill. First aid kits will be available at all times in the dorms and on the buses. The host school will provide transportation to local hospitals in case of an emergency, .
Are students required to have any additional immunizations for their trip?
Students must be up‐to‐date on tetanus and other routine vaccines. It is recommended that you see your physician or a doctor at an international travel medical clinic at least four to six weeks before you are scheduled to depart. Only the yellow fever vaccine is required if you’re arriving from an infected area. All travelers are recommended to bring a copy of their medical records, including blood type, immunization record, allergies, and any medications you are currently taking. Travelers need to advise an emergency contact as well as their doctor’s name, address, and phone number. Please refer to the CDC recommendations for more information.
What daily necessities do students need to bring?
There are usually towels, soap, and shampoo in the hotels and dorms. Students should bring clothes, casual shoes, over‐the‐counter medicine, preferred toiletries, umbrella, and extra prescription glasses. If students take medicine regularly for any medical condition they must bring it in its original packaging with a note from the prescribing doctor. Please note, Chinese dorm towels are like American hand towels so students may wish to bring a larger towel to use (but very lightweight to hang‐dry overnight).
What clothes should students bring?
Male students should have at least one casual outfit suitable for dinner, the opening ceremony, and graduation. This can include a pair of dress pants and nice polo shirt or short sleeve, button‐down shirt. Coats and ties are not necessary. Female students can bring a dress or skirt of moderate length or dressy slacks paired with a number of blouses. Because of local sensitivities we advise that women not wear sleeveless or spaghetti‐strap tank tops or shirts that show their midriff.
Students will spend a lot of time walking so comfortable shoes are recommended. Chaco, Teva, or Reef brands are a great travel option as they are versatile and easy to pack. Students should bring three pairs of shoes: casual sandals, tennis shoes, and dress shoes for formal events. Students may also want to bring plastic flip‐flops to wear in the shower and bring a swim suit. Swim caps are required in Chinese swimming pools, and can be purchased on‐site if needed.
How will students do laundry?
Usually there are several automatic washing machines in the dormitories. The host schools will either distribute washing cards for students to do laundry themselves or collect clothes to do it for them. There will be no dryers in the dorms, so students will need to hang their clothes up to dry. Therefore it is recommended that students bring all lightweight clothing that will dry quickly.